TERMS AND CONDITIONS

Pro Spirit membership is a privilege; as a private organization, we expect our members, athletes and parents, to uphold the highest standards in the gym and our community. Pro Spirit takes our participation guidelines serious therefore please read our handbook in its entirety and ask any applicable questions.

Pro Spirit Inc. is committed to creating a safe and fun environment for our athletes, athlete parents and guardians, our employees/staff members, and participants of United States All Star Federation (USASF). As such participation in our athletic program requires acknowledgement of review and acceptance our collective terms and conditions on all athlete enrollment forms.

As the guardian of your athlete, YOU are the TEAM behind the TEAM!

ANTI-BULLYING POLICY

ATHLETIC SPORTSMANSHIP CODE OF CONDUCT

ATTENDANCE POLICIES

ELECTRONIC COMMUNICATION / MEDIA USE

INDEMNIFICATION

OUR PROGRAMS

PARTICIPATION RELEASE

PAYMENT TERMS

PRO SPIRIT INC PROPRIETARY COPYRIGHT AND TRADEMARK

PRO SPITIT INC SEXUAL ABUSE POLICY

TERMINATION/CANCELATION OF PARTICIPATION

UNIFORM RENTAL POLICY

ANTI-BULLYING POLICY:

Bullying of any kind is unacceptable at PRO SPIRIT INC. and will not be tolerated. Bullying is counterproductive to team spirit and can be devastating to a victim. The Program is committed to providing a safe, caring and friendly environment for all of our members. If bullying does occur, all athletes and parents should know that incidents will be dealt with promptly and effectively “on a case by case basis”. Anyone who knows that bullying is happening is expected to tell a coach, program owner or staff member of PRO SPIRIT INC..

OBJECTIVES OF THE PROGRAM'S POLICY AND ACTION PLAN:

To make it clear that the Program will not tolerate bullying in any form.
To define bullying and give all program owners, coaches, parents and athletes a good understanding of what bullying is.
To make it known to all parents, athletes and coaching staff that there is a policy and protocol should any bullying issues arise.
To make the process of how to report bullying clear and understandable.
To spread the word that PRO SPIRIT takes bullying seriously and that all athletes and parents can be assured that they will be supported when bullying is reported.

WHAT IS BULLYING?

PRO SPIRIT INC has a ZERO TOLERANCE policy related to bullying. Generally, bullying is the use of aggression, whether intentional or not, which hurts another person. Bullying results in pain and distress. Bullying is the severe and/or repeated use by one or more individuals of oral, written, electronic or other technological expression, image, sound, data or intelligence of any nature (regardless of the method of transmission), or a physical act or gesture, or any combination thereof, directed at any other member that to a reasonably objective person has the effect of:

Causing physical or emotional harm to the other member or damage to the other member’s property;
Placing the other member in reasonable fear of harm to himself/herself or of damage to his/her property;
Creating a hostile environment for the other member at any U.S. All Star Federation activity;
Infringing on the rights of the other member at any U.S. All Star Federation activity; or
Materially and substantially disrupting the training process or the orderly operation of any PRO SPIRIT activity, which for the purposes of this section shall include, without limitation, practices, workouts and other events PRO SPIRIT attends, including but not limited to: team activities, team parties, competitions, etc.

REPORTING PROCEDURE:

An athlete who feels that he or she has been bullied is asked to do one or more of the following things:

Talk to your parents;
Talk to a Team Coach, Director, or Gym Owner, or other designated individual; and/or
Write a letter or email to the Team Coach, Program Owner, or other designated individual.

There is no express time limit for initiating a complaint under this procedure, but every effort should be made to bring the complaint to the attention of the appropriate program leadership as soon as possible to make sure that memories are fresh and behavior can be accurately recalled and the bullying behavior can be stopped as soon as possible.

HOW WE HANDLE BULLYING:

If bullying is occurring during team-related activities, we STOP BULLYING ON THE SPOT using the following steps:

Intervene immediately. It is ok to get another adult to help.
Separate the kids involved.
Make sure everyone is safe.
Meet any immediate medical or mental health needs.
Stay calm. Reassure the kids involved, including bystanders.
Model respectful behavior when you intervene.
Notify the parents/guardians of the athlete(s) involved.

TAKING ACTION / FINDING OUT WHAT HAPPENED:

PRO SPIRIT WILL take action. If bullying is occurring at our program or is reported to be occurring at our program, we address the bullying by FINDING OUT WHAT HAPPENED and SUPPORTING THE KIDS INVOLVED using the following approach:

First, get the facts.
Keep all the involved children separate.
Get the story from several sources, both adults and kids.
Listen without blaming.
Don’t call the act “bullying” while you are trying to understand what happened.
It may be difficult to get the whole story, especially if multiple athletes are involved or the bullying involves social bullying or cyber-bullying. Collect all available information.

There are many behaviors that look like bullying but require different approaches. It is important to determine whether the situation is bullying or something else. We will:

Review the PRO SPIRIT definition of bullying.
To determine if the behavior is bullying or something else
We ask: What is the history between the kids involved?
We ask: Have there been past conflicts?
We ask: Is there a power imbalance? Remember that a power imbalance is not limited to physical strength. It is sometimes not easily recognized. If the targeted child feels like there is a power imbalance, there probably is.
We ask: Has this happened before? Is the child worried it will happen again?
We review the PRO SPIRIT definition of bullying to determine if the behavior is bullying or something else:

Our emphasis is to stop any negative actions and support the kids Involved.

Listen and focus on the child. Learn what’s been going on and show you want to

help. Assure the child that bullying is not their fault.
Work together to resolve the situation and protect the bullied child. The child, parents, and fellow team members and coaches may all have valuable input. It may help to:
1. Ask the child what can be done to make him or her feel safe. Remember that changes to routine should be minimized. He or she is not at fault and should not be singled out. For example, consider rearranging formations for everyone. If bigger moves are necessary, such as switching practice groups, the child who is bullied should not be forced to change.
2. Develop a game plan. Maintain open communication between the Program and parents. Discuss the steps that will be taken and how bullying will be addressed going forward.
Address bullying behavior
Make sure the child knows what the problem behavior is. Young people who bully must learn their behavior is wrong and harms others.
Show kids that bullying is taken seriously. Calmly tell the child that bullying will not be tolerated. Model respectful behavior when addressing the problem.
Work with the child to understand some of the reasons he or she bullied. For example:
1. Sometimes children bully to fit in or just to make fun of someone that is a little different from them. In other words, there may be some insecurity involved.
2. Other times kids act out because something else-issues at home, abuse, stress-is going on in their lives. They also may have been bullied. These kids may be in need of additional support.
Involve the kid who was bullied in making amends or repairing the situation. The goal is to help them see how their actions affect others. For example, the child can:
1. Write a letter apologizing to the athlete who was bullied.
2. Do a good deed for the person who was bullied, for the Program, or for others in your community.
3. Clean up, repair, or pay for any property they damaged.
Follow-up. After the bullying issue is resolved, continue finding ways to help the child who bullied to understand how what they do affects other people. For example, praise acts of kindness or talk about what it means to be a good teammate.

Pro Spirit will support bystanders who witness bullying. Every day, kids witness bullying. They want to help, but don’t know how. Fortunately, there are a few simple, safe ways that athletes can help stop bullying when they see it happening.

Be a friend to the person being bullied.
Tell a trusted adult – your parent, coach, Level Director, All-Star Director, or Program Owner.
Help the kid being bullied get away from the situation. Create a distraction, focus the attention on something else, or offer a way for the target to get out of the situation. Example: “Let’s go, practice is about to start.”
Set a good example by not bullying others.
Don’t give the bully an audience. Bullies are encouraged by the attention they get from bystanders. If you do nothing else, just walk away.

ATHLETIC SPORTSMANSHIP CODE OF CONDUCT:

OUR PROMISE

Play by the rules. I will learn and obey the rules of my sport and train to perform routines within those guidelines.

Respect myself, my coach, other teams and event officials. I will treat all other teams and team members, with the utmost respect in every possible circumstance. I will respect myself enough to agree to train and compete with my safety and the safety of my teammates as first priority. I will behave within every Event’s code of conduct, recognizing the authority of event officials and workers in every possible circumstance. I will appreciate honest efforts that are made fairly in the quest of victory.

Optimize my experience by meeting athletes from other gyms. I understand that all- star cheerleading and dance offers great opportunities to travel meet athletes from other programs and learn to respect my competitors.

Make pursuit of victory more important than winning. I understand that winning isn’t everything, but rather my will to train to win that matters most. While victory shall be my expected goal, defeat is not a disgrace.

Interact, in person and on the internet, with integrity. I will not comment negatively about my opponents on any form of social media: FaceBook, Youtube, message boards, etc. I understand that doing so reflects poorly upon the image of my sport, my program and myself.

See the big picture and exercise self-control in adverse circumstances. I will increase focus and intensity at practice rather than retaliate or blame others. I understand that I am responsible for my behavior, and I will not allow profanity, anger or disrespect to be a part of any of my interactions. I will not allow the prospect of defeat to be an excuse for unethical or unsportsmanlike behavior.

Exemplify sportsmanlike conduct. I will be a positive role model on my team and within my community. I understand that I am leader and that every choice I make affects those who follow me. I will uphold the promise to the best of my abilities and always work to improve myself, my team and my sport. I understand I am expected to be a positive example in my private and public settings.

ATTENDANCE POLICIES:

The TEAM PROGRAMS to include ALL STAR, HYPE AND ELEVATE at Pro Spirit are competitive programs. In order for our teams to have success, members MUST BE COMMITTED AND MUST ATTEND ALL PRACTICES. All team members are expected to respect the team practice schedule. Poor attendance creates frustration amongst, coaches, athletes and parents. We simply cannot expect the results that the athletes want, coaches and parents want without full practices.

Our Attendance Policy will be enforced for all our team programs. Please note there will be no warnings or exceptions. Thank you for your support; we are 100% confident that with 100% attendance we will be 100% successful!! GO PRO!

All team practices are MANDATORY; to include extended practices and extra practices.

ABSENCE NOTIFICATION:

If an athlete must miss a practice, a PARENT must notify their head coach and cc Trey Beaty or Shelly Wiggins with the date and reason for the absence 1 week in advance.
Absence notification MUST COME FROM A PARENT and is to be emailed only.
Athletes are allowed 3 absences only, regardless the reason, from September 1st through the end of their competition season (April or May of the season).

ABSENCE WITHOUT PRIOR NOTIFICATION:

Athletes that miss practice, without notifying their head coach and Trey Beaty or Shelly Wiggins, will automatically be removed from the routine; no exceptions.
Athletes maybe reinstated after a month of attending practices.
Athletes will be expected to continue to come to practices to maintain team membership.

LATE ARRIVALS / LEAVE EARLY:

Athletes that arrive late or leave practice early must notify their head coach and Trey Beaty or Shelly Wiggins.
2 late arrivals/leave practice early equal an absence.

SUMMER ATTENDANCE POLICY:

Absence notification for ALL SUMMER pre-scheduled camps, vacations, etc. MUST BE SUBMITTED BY email JUNE 1st. Athlete's parent/guardian must notify their head coach and cc Trey Beaty or Shelly Wiggins with ALL date and reason for the absence.
Choreography camps are mandatory.

MAKE UP SESSIONS:

Pro Spirit class program is a monthly membership program and NOT a per session program. As such, missed sessions are not considered credits towards future sessions.
Pro Spirit does offer ONE make up session per month the last Friday of each month from 6:30 pm to 6:35 pm. Athletes who missed a session in the current month will automatically be added to attendance for the missed sessions. Athletes attending make up sessions not on the missed attendance roster will be charged our current drop in rate.
Make Up sessions are only available to class programs and not competitive team programs.

ELECTRONIC COMMUNICATIONS;

As part of PRO SPIRIT’s emphasis on safety and athlete protection, communications involving any participant, and especially our minor participants, should be appropriate, productive, transparent and observable. Effective communication concerning travel, practice or competition schedules, and administrative issues among coaches, administrators, participants and their families is critical. However, the use of mobile devices, web-based applications, social media, and other forms of electronic communications increases the possibility for improprieties and misunderstandings and also provides potential offenders with unsupervised and potentially inappropriate access to participants. The improper use of social media, mobile and electronic communications can result in misconduct. Adherence to the PRO SPIRIT Electronic Communications Policy helps reduce these risks.

DEFINITION AND GENERAL POLICY:

This policy is designed specifically for PRO SPIRIT and the protection of athletes. The objective is to provide a framework for effective communication, while attempting to minimize opportunities for inappropriate communication

The following are considered adults:

Any person, 18 years of age or older affiliated with the program, that has a role within the program (other than being an athlete on a senior-level team) that has or could have direct interaction with minor participants. This includes, but is not limited to, program owners, coaches, choreographers, photographers, team parents, adult age participant and employees of the member organization.
Any athletes, 18 or older and on an open-level team, that train within the program. 
(Dual Roles) Adults that are affiliated with the program that are also the parent or relative of the minor participant serve dual roles. The parent/family role supersedes the role as owner or coach regarding communication with the related minor.

Athletes that are 18 years or older and on a team with minor athletes may communicate digitally with minors if following all of our policies.

All electronic communication between coach and participant must be for the purpose of communicating information that is appropriate.
Coaches, participants and all team personnel must follow common sense guidelines regarding the volume and time of day of any allowed electronic communication.
All content between coaches and participants should be readily available to share with the public or families of the participant or coach.
All electronic communication between coach and participant must be for the purpose of communicating information about team activities. Coaches, participants, and all team personnel must follow common sense guidelines regarding the volume and time of day of any allowed electronic communication. All content between coaches and participants should be readily available to share with the public or families of the participant or coach.

SOCIAL MEDIA:

Social media makes it easy to share ideas and experiences. PRO SPIRIT recognizes, however, that social media, mobile and other electronic communications must be undertaken with care for the well-being of our minor participant. All electronic communication of any kind between coach and participant, including use of social media, must be non-personal in nature and be for the purpose of communicating information about team activities or for team oriented motivational purposes.

PERSONAL SOCIAL MEDIAL SITES:

At PRO SPIRIT, we believe that social media plays a significant part in building relationships with our athletes and families. We want to stay engaged with our customers and help them understand that we are relatable and transparent. However, it is also our duty to maintain a professional standard with our personal social media platforms, and to ensure that our athletes do the same while representing their teams and PRO SPIRIT.

An adult affiliated with a program may have a personal social media page or site, with the following restrictions regarding athletes:

May not invite or allow an athlete to “friend” or join a personal social media site or similar online community.
May not “private” or “instant” message athletes.
Must inform parents and athletes that the above is not permitted.
It is recommended that adults make their pages “private” to restrict athlete access.

EMAIL, TEXT MESSAGING AND SIMILAR ELECTRONIC COMMUNICATIONS:

Owners, coaches, team parents and participants may use email, text messaging, or other direct forms of electronic communication to communicate with the following limitation: All communication between coaches/ team parents and participants should be non-personal in nature and be for the purpose of communicating information directly related to PRO SPIRIT activities.

Texting - Text messages to athletes of encouragement, messages checking on athletes well-being, and messages of congratulating athletes are also permitted unless otherwise not permitted by athletes parents. We encourage coaches, when sending a text from a coach to any minor participant, to include the participant’s parents and another coach or program director even when having permission from a parent to contact the athlete. Examples of appropriate text messages;

Great job at practice today!
How is your injury today?
Happy birthday, I hope you have a great day!

Email - PRO SPIRIT coaches are provided and use the organization website email center (the coach’s return email address will contain “@pro-spirit.com”) for all communications with the team, participants, and participants’ parents, where applicable. Coaches should not contact a parent or athlete with a personal email address. When emailing a parent the coach should copy another coach/director on the email. When emailing an athlete the coach should copy the parent and another coach/director on the email. Work emails can be opened and looked at by owners at any time.

Group Messaging - Communication with the team is critical in our organization. Group messages with the team are allowed and typically created via IOS messaging applications. Communication in these groups should include but not limited to: practice information, schedules, videos and photos of practices, competitions or outside skillset conditioning, motivational conversations, encouraging the bonding of the team, and monitoring of activity of communication between the athletes.

Request to Discontinue All Electronic Communications or Imagery - Requests must be submitted in writing and communication to the team coach AND a PRO SPIRIT owners or officer. Following receipt of a written request by the parents of a minor participant that their child not be contacted through any form of electronic communication by coaches or other adults in the program, the program, team, coaches and administrators shall immediately comply with such request without any repercussions for such request.

Any adult member may not directly message a minor athlete participant unless the minor athlete is a member of their program. All contact must be initiated to the parent, adult owner or adult coach.

ABUSE AND MISCONDUCT:

Social media and other means of electronic communication can be used to commit abuse and misconduct (e.g., emotional, sexual, bullying, harassment, and hazing). Any abuse or misconduct in any communication by any employee, volunteer, independent contractor or other participant of a PRO SPIRIT program, activity or event will not be tolerated and are considered violations of PRO SPIRIT policies and U.S. All Star Federation’s SafeSport Program. Infractions of PRO SPIRIT Electronic Communications Policy should be reported to a PRO SPIRIT owner or officer or the appropriate person as described in the USASF Professional Responsibility Code V8.0.

Any PRO SPIRIT participant or parent of a participant who violates this Electronic Communications Policy is subject to appropriate disciplinary action, including but not limited to: temporary suspension, permanent suspension, and/or referral to law enforcement authorities.

USASF POLICIES AND NOTICES:

Additionally, all content must adhere to the U. S. All Star Federation Code of Conduct and the Professional Responsibility Code V8.0 regarding the protection of athletes. Non-Compliance with the Professional Responsibility Code is subject to disciplinary hearing and potential penalties by the USASF.

The following four points are defined as definitively inappropriate conduct. Any communication with an athlete, either verbal or electronic may not involve or relate to any of the following:

Inappropriate or sexually explicit photos.
Sexual innuendos, sexual conversation, explicit language or sexual activity of any type.
Drug or alcohol use.
The adult should not relay information about their personal life or social life outside of the professional environment or discuss their relationships or personal problems.

Regardless of the adult’s role in relationship to the athlete, it is the responsibility for the adult to maintain these guiding principles when communicating electronically:

Does the conversation pertain to the team, team activities, and/or health and well-being of the athlete?
Is the content of the electronic conversation something that any parent, boss or other adult would agree is professional in nature?
Is the electronic communication accessible to the public (at minimum the athletes parent/guardian) at anytime?
Can the information conveyed to the athlete be used as a permanent part of the athlete’s record?

An adult must ask him/herself whether the electronic communication with the athlete, if read by any reasonable individual, would be understood and determined as professional in nature.

MEDIA USE:

Participation authorizes the use of an athlete’s photo in publications that support Pro Spirit, Inc.; in the following format but not limited to National publications, website, social media.

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INDEMNIFICATION:

Member agrees to indemnify and hold Pro Spirit and its suppliers, affiliates, partners, subsidiaries and employees (collectively, the “Indemnified Parties”) harmless from any and all claims and demands, losses, liability costs and expenses (including, but not limited to, reasonable attorneys’ fees), incurred by an Indemnified Party arising out of or related to (i) Member’s breach of this Agreement; (ii) any information (including but not limited to Member Data and Member’s publicly posted information) submitted, posted, or otherwise provided by Member at the Member Web Site and/or to Pro-Spirit.com and/or its affiliates; (iii) any dispute or litigation between an Indemnified Party and a third party caused by Member’s actions; and (iv) Member’s negligence or violation or alleged violations of any rights of another; (v) any medical injuries/conditions related to the use of Pro Spirit Inc properties. These obligations will survive any termination of Member’s relationship with Pro Spirit Inc. or Member’s use of the Service. To the fullest extent permitted by law, the foregoing indemnity will apply regardless of any fault, negligence, or breach of warranty or contract of Pro Spirit and/or its suppliers, affiliates, partners, subsidiaries and employees.

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OUR PROGRAMS:

Joining a team at Pro Spirit is a year long commitment: May through April for each season year.
Whoever signs the release form is financially responsible.
If a team member quits team for any reason, you forfeit all tuition fees/no refunds.
Parent is responsible for ALL team purchased items such as practice wear, uniforms, etc.
After November 1st, of the corresponding year's season a Team buyout will automatically be set up; one half of the remaining team fees will be charged to fulfill your contractual agreement.
Accounts that are behind 15 days will be given a friendly reminder to catch up. Athletes that have accounts that reach 1 month past due will no longer be able to participate until account is in good standing. Accounts with pending payments will be charged a $30 late fee on day 7.

PARENT EXPECTATIONS:

Keep attendance policy and team membership expectations
Keep up with financial obligations
Refrain from negative gossip or create drama in the parent viewing room
Refrain from talking about other children in a derogatory way
Refrain from questioning the coach’s decision about team placement, routine, practices, etc.
Parents maintain manners and civility at all functions
Refrain from negativity towards a Pro Spirit Inc., team member, parent, coach, other gyms, via any medium (I.e. internet, Facebook, Twitter, Instagram, Snapchat, Group Me, text)
Refrain from inappropriate pictures, language to be used on any medium (i.e. internet, Facebook, Twitter, Instagram, Snapchat, Group Me, text)
Always have a sportsman-like behavior, via any medium (i.e. internet, Facebook, Twitter, Instagram, Snapchat, Group Me, text)
Never use the Pro Spirit contact list, parent emails or phone list for anything negative
Never approach an official or judge of a competition to voice a negative opinion. Compliments are accepted. Parents need to maintain manners and civility at all functions
Not post routine videos or music to the internet without permission from the staff.
Any parent that chooses to be in a reality show, etc., that may portray a negative image on Pro Spirit, or the sport of all-star cheer will be removed from the program. Breaking of any of the above rules may result in removal of the program.

PS ATHLETE TEAM PROGRAM REQUIREMENTS:

Team members must put forth 100% effort at ALL practices

Team members must respect their team mates and coaches
Team members must wear required practice wear to ALL practices
Team members must wear their hair in a neat ponytail/with practice bow
Cell phones must be turned to silent and kept in coaches “bucket” entire practice
No gum or jewelry at practice.

ATHLETE REQUIREMENTS:

Never use of alcoholic or drugs; will warrant immediate dismissal
Never challenge the authority of the coach will warrant automatic dismissal from the team
Refrain from abusive behavior, lying, stealing or any other negative form of behavior is grounds for dismissal
Follow all additional rules and guidelines given by the coach or person in charge. Any negative behavior towards a Pro Spirit members, coaches, parents or to another gym, via any medium (i.e. internet, Facebook, Twitter, Instagram, Snapchat, Group Me, text) will result in dismissal from team
Never post inappropriate pictures, language or unsportsmanlike behavior to be used on any medium (i.e. ALL SOCIAL MEDIA FORMATS); will result in dismissal from team
Never approach an official or judge of a competition to voice a negative opinion. Doing so will result in dismissal your competitor from team. Compliments are accepted
Any athlete that chooses to be in a reality show, etc., that may portray a negative image on Pro Spirit, or the sport of all-star cheer will be removed from the program. Breaking of any of the above rules may result in removal of the program.

PARTICIPATION RELEASE:

I hereby represent that I am the parent or legal guardian of ____________________________________ (the “Athlete“).

I hereby acknowledge that (I) I am familiar with the physical and otherwise athletic nature of cheerleading and all activities related thereto, including without limitation; jumping tumbling, building of partner stunts and pyramids, dancing and other activities related thereto (collectively, “Cheerleading Activities”), and (ii) in connection with the athletes acceptance as a athlete or member of PRO SPIRIT, inc., the Athlete will be participating in Cheerleading Activities during classes, practices, performances and competitions, in a variety of locations, settings and venues.

In consideration of the acceptance of the Athlete as a athlete or member of PRO SPIRIT, inc., in my capacity as the parent or legal guardian of the Athlete, I on behalf of myself and the Athlete, hereby consent to the Athlete’s participation in the Cheerleading Activities and hereby release and hold harmless PRO SPIRIT, inc., its principles, partners, members, managers, employees, officers, contractors, consultants, advisors, volunteers and agents from any and all actions, causes of action, damages, liabilities and claims, relating to or in connection with the Athlete’s participation in Cheerleading Activities, including without limitation, actions, causes of action, damages, liabilities and claims relating to bodily injury.

I hereby authorize PRO SPIRIT, inc Personnel to render judgment concerning first aid or other medical assistance with respect to the Athlete in the event the Athlete’s injury or illness, during my absence.

I hereby authorize the PRO SPIRIT, inc. Personnel to perform simple first aid on the Athlete if deemed necessary of advisable in the discretion of the PRO SPIRIT, inc. Personnel, during my absence. I hereby represent that the Athlete is in good health and physically able to participate in Cheerleading Activities and that the Athlete is and will continue to be covered by sufficient insurance to cover costs and expenses of injuries the occurrence of which are reasonably foreseeable from the Athlete’s participation in Cheerleading Activities.

For any calendar month in which the athlete is enrolled as an athlete or member of PRO SPIRIT, inc. I shall pay the tuition and fees required by PRO SPIRIT, inc. in connection with the Athlete’s enrollment as a athlete or member of PRO SPIRIT, inc. in accordance with the rules and regulations of PRO SPIRIT, inc. as established from time to time. Each installment of tuition, fees and dues shall be due and payable on the first day of class each calendar month in which the athlete is so enrolled (except in the case of the Athlete’s initial enrollment which occurs on a day other that the first day of the month, in which case, such initial installment of tuition and fees shall be due on the day of such initial enrollment). A late fee of the amount of ten dollars shall be due and payable for each installment of tuition or fees not paid by the seventh day of that calendar month.

PAYMENT TERMS:

TEAMS: Tuition in our competitive teams program is an annual cost that is drafted in monthly installments throughout the duration of the individual program. The first installment is due in May on the day of registration. The remaining installments will be drafted on the 1st of every month from June of the current year through April of the next year as applicable to the program tuition policy. Competitive program fees are drafted on the 15th of each applicable month July through December of the program year. Team program includes an annual tryout fee which is inclusive of the annual registration fee. Pro Spirit must have a completed and signed registration packet which includes a participation release form and agreement of our payment terms and conditions prior for each student before they may begin team programs.

AllStar - $260 monthly tuition installments (12) and $260 monthly competition fee installments (6). Tuition includes: Monthly Team Practices 4 to 5 Hours/Wk, 1 Hour Level Up Tumbling Class, Music/Choreography Fee and any Extra Added Practices, 6 to 8 Competitions (varied locations with possible travel), Free Open Gyms (excludes specialty open gyms) and Discounted Additional Tumbling Classes. Tuition does NOT include: USASF Annual Membership Fee (paid directly to USASF) Drafted in August., Annual Tryout Fee, Uniforms if applicable (see front office for pricing), Competition Bows, Make-Up, Shoes, Banquets, and Post Qualifiers, NCA Team Athlete Gifts (up to $75), Summit and/or Worlds Expenses, Practice Wear, Travel Fee.

Elevate Elite - $295 monthly tuition installments (12), Tuition includes: Monthly Team Practices 3 Hours/Wk, 1 Hour Level Up Tumbling Class, Music/Choreography Fee, Spirit Fee and any Extra Added Practices, 6 to 7 Competitions (varied locations with possible travel), Free Open Gyms (excludes specialty open gyms), Discounted Additional Tumbling Classes, Practice Wear, Uniform Rental – tops and skirts must be returned at the end of the season. Tuition does NOT include: USASF Annual Membership Fee (paid directly to USASF), Personal Package ($165) – Includes Competition Bows, Make-Up, and Nationals T-Shirt. Uniform shorts are NOT required to be returned (skirts are returned), Banquets and Post Qualifier Competitions, NCA Team Athlete Gifts, Annual Tryout Fee.

Elevate - $265 monthly tuition installments (12), Tuition includes: Monthly Team Practices 3 Hours/Wk, 1 Hour Level Up Tumbling Class, Music/Choreography Fee, Spirit Fee and any Extra Added Practices, 5 to 6 Competitions (varied locations with possible travel), Free Open Gyms (excludes specialty open gyms), Discounted Additional Tumbling Classes, Practice Wear, Uniform Rental – tops and skirts must be returned at the end of the season. Tuition does NOT include: USASF Annual Membership Fee (paid directly to USASF), Personal Package ($165) – Includes Competition Bows, Make-Up, and Nationals T-Shirt. Uniform shorts are NOT required to be returned (skirts are returned), Banquets and Post Qualifier Competitions, NCA Team Athlete Gifts, Annual Tryout Fee.

Hype - $225 monthly tuition installments (12), Tuition includes: Monthly Team Practices 2 Hours/Wk, Any Extra Practices Added, 1 Hour Level Up Tumbling Class, 2 Practice Shirts, Competition Uniform Top, 4 Competitions - NO Travel, Free Open Gyms (excludes specialty open gyms), Discounted Tumbling Classes, Uniform Rental – must be returned at the end of the season. Tuition does NOT include: USASF Annual Membership Fee (paid directly to USASF), Personal Package ($165) – Includes Competition Bows, Make-Up, Nationals T-Shirt, Banquets and Post Qualifier Competitions, Annual Tryout Fee.

Exhibition - $155 monthly tuition installments (12). Tuition includes: Monthly Team Practices (May. to Apr.), 1 Team Practice /Wk, 1 Practice T-shirt, 2 – 3 EXHIBITIONS - NO Travel, Discounted Extra Tumbling Classes, Uniform Rental - Tops and skirts must be returned at the end of the season. Tuition does NOT includes: USASF Annual Membership Fee (paid directly to USASF), Personal Package ($165) – Includes Competition Bows, Make-Up, Nationals T- Shirt, Banquet and Post Qualifier Competitions, Annual Tryout Fee.

1/2 Year Team - $150 monthly tuition installments (4). Tuition includes: Monthly Team Practices (Jan. to Apr.), 1 Team Practice /Wk, 1 Practice T-shirt, 1 - NO Travel, Discounted Extra Tumbling Classes, Uniform Rental - Tops and skirts must be returned at the end of the season. Tuition does NOT includes: USASF Annual Membership Fee (paid directly to USASF), Personal Package ($165) – Includes Competition Bows, Make-Up, Nationals T- Shirt, Banquet and Post Qualifier Competitions, Annual Tryout Fee.

Lucky Starz - $60 monthly tuition installments (8) and $25 music/choreography fees (4). Tuition includes: 10 Monthly Team Practices (July to April), 1 Team Practice / Wk, 3 to 5 EXHIBITIONS, 1 NCA National Championship, USASF Annual Membership Fee, All competition fees are waived. Tuition does NOT include: Competition Uniforms, Competition Bows, Competition Make-Up, Practice Wear ($85) – with the option to purchase additional All Star Practice Wear.

CLASSES: (1) class per week $95.00 / mth, (2) classes per week $142.50 / mth. Tuition is due the first class of the month via auto-draft. Tuition is due regardless of the number of classes attended during the month. Monthly tuition is not pro-rated for holidays. Class time is 55 minutes. In the event that only 1 student is in class attendance, the class will be 45 minutes. We require a 30 day notice for dropping class programs. Pro Spirit must have a completed and signed participation and release form and agreement of our payment terms and conditions prior for each student before they may begin classes. There is a $35 annual (12 month rolling) registration fee based on initial enrollment time.

SPECIALTY PROGRAMS: Monthly tuition will be agreed up by Pro Spirit and affiliate parties at time of registration AND FULLY disclosed at time of registration. Tuition is due the first class of the month via auto-draft. Tuition is due regardless of the number of classes attended during the month. Monthly tuition is not pro-rated for holidays. Programs have a defined start and end date, therefore notice is not required, however any prepaid items are non-refundable. Pro Spirit must have a completed and signed participation and release form and agreement of our payment terms and conditions prior for each student before they may begin classes.

PRIVATE LESSONS: Fees for private and semi-private lessons are paid directly to the instructing coach. Fees for private lessons are not inclusive in the class programs. Private and semi-private lessons must be cancelled a minimum of 24 hours in advance. If the cancellation does not occur, you must pay for that time slot whether the lesson is attended or not. If the lesson was paid for in advance and the cancellation was on time, a credit may be given towards another lesson.

By agreeing to our terms and conditions, you also agree to Pro Spirit's "no chargeback policy". Members agree and understands that merchant card charges on a credit/debit card /ACH clearing or for any items purchased or services provided or pre-paid are irrevocable, indisputable and may not be charged back, contested or challenged now or in the future and doing so is a material breach of this agreement for which Pro Spirit would be entitled to attorney fees, costs and fees associated with addressing a chargeback in addition to the amount challenged. Members agree that all disputes related to financial charges brought by the member must be resolved via the terms outlined via our total terms and agreements or binding arbitration or mediation at the member's cost. Pro Spirit retains the right to pursue resolutions through the court system at any time. For all programs, If tuition is not received by the 7th, a late fee of $30.00 for teams and $15.00 for classes will be assessed. All return item ACH drafts will incur a $25 fee each instance.

PRO SPIRIT INC PROPRIETARY COPYRIGHT AND TRADEMARK:

All materials, logos, use of uniform intended purposes and use of names or likeness of Pro Spirit are owned and copyrighted/licensed by Pro Spirit Inc. No reproduction, distribution, or transmission of the copyrighted materials, which includes the pro-spirit.com web site or likeness is permitted without the written permission of Pro Spirit Inc. Any rights not expressly granted herein are reserved. Pro-Spirit.com and the Pro Spirit logo, are trademarks of Pro Spirit. Member agrees not to display or use the Pro Spirit logos or likeness in any manner whatsoever without Pro Spirit’s prior permission. It is further acknowledged that any material granted production rights will be considered proprietary to Pro Spirit: authorized items must be distributed through the Pro Spirit Pro Shop.

PRO SPIRIT SEXUAL ABUSE POLICY:

The safety and welfare of the athlete must be at the forefront of all programming considerations. Youth sports programs must have clear, written guidelines that prohibit adults who have contact with minors from engaging in conduct that is either inappropriate and/or illegal.

PRO SPIRIT will comply with the federal requirements for Sports Organizations in order to take measures to prevent child abuse and our staff complies with USASF Youth Sexual Abuse Prevention Policies and Procedures including training and background screening.

CLICK HERE TO DOWNLOAD

The “Protecting Young Victims from Sexual Abuse and Safe Sport Authorization Act” was signed into law February 12, 2018 by President Trump. Additional details on this Act can be found by following either link: Reuters Article: https://www.reuters.com/article/usa-congress-harassment/u-s-house-passes-bill-to-protect-young-athletes-from-abuse-idUSKBN1FJ032
Legislation Text: https://www.congress.gov/bill/115th-congress/senate-bill/534/text?format=txt

The Act makes it a criminal offense NOT to take the following measures – there is NO grace period, it is effective immediately:

Mandatory Incident Reporting : The Act requires Organizations to provide a tool for “Mandatory Reporters” to immediately report suspicions of abuse. The list of “Mandatory Reporters” now includes any adult authorized to interact with a minor athlete at a sports organization, facility, event, or treatment.
Consistent Abuse Prevention Training: The Act requires Youth Sports Organizations to provide consistent training on prevention and reporting of child abuse to all adult members who are in regular contact with minors/amateur athletes. Effective prevention training allows adults to see and recognize problematic behaviors before a minor is abused.
Confidential Notifications : The Act requires Organizations to provide a “mechanism for communication” for all participants and volunteers where they can confidentially report incidents of abuse, or suspicion of abuse.
Audit Trail & Reporting : The Act requires Organizations to establish “oversight procedures” to create records for each incident, including the responses taken to follow acceptable procedures, and can be proven during “random audits” of the Organization.

PRO SPIRIT will provide education and resources for parents.  Programs will share and make available resources for parents to educate themselves. At minimum, Cheer Athletics will educate parents on the availability of:

Safesport Tool Kit for parents: https://resources.safesport.org/toolkits/Parent-Toolkit-Complete/index.html
FREE online parent training is available at www.athletesafety.org
Darkness to Light Website https://www.d2l.org/
Stewards of Children Prevention Toolkit App available on mobile devices
USASF SafeSport code and the USCSS Policies document that is available to all USASF members: USCSS Policies

The posting of the policy for all participants and their legal guardians, as well as ensuring that gyms are meeting the standards set forth in the posted policy. PRO SPIRIT will:

Post the policy for participants, their guardians, and coaches to see.
Follow the policy as outlined in the above link, including hosting an annual sexual abuse orientation meeting with all coaches, parents and volunteers. The annual orientation meeting will utilize the PCA produced video: https://devzone.positivecoach.org//resource/video/protecting-youth-athletes-sexual-abuse-parents-and-coaches

PRO SPIRIT will follow Mandated Reporter policies for the respective state. A “Mandated Reporter” is someone required by law to report if they suspect or know that child abuse is occurring. Each state has its own legal requirements and agencies for reporting. It is the responsibility of the Program Administrator and/or owner to:

Know the laws that are specific for their state.
Post the legal requirements and specific reporting procedures for their state for all coaches and adult staff to reference.
Conduct an annual staff meeting that includes training on the legal requirements and reporting procedures for their state.

TERMINATION / CANCELLATION OF PARTICIPATION:

Either Member or Pro Spirit may terminate or cancel Member’s participation at any time. Member understands and agrees that the cancellation of Member’s participation is Member’s sole right and remedy with respect to any dispute with Pro Spirit Inc. This includes, but is not limited to, any dispute related to, or arising out of: (1) any term of the participation Agreement or Pro Spirit’s enforcement or application of any such term; (2) any policy or practice of Pro Spirit including Pro Spirit’s Privacy Policy and Copyright Policy, or Pro Spirit’s enforcement or application of these policies; (3) the content available through the Service or any change in content provided through the Service; (4) Member’s ability to access or use the Service or Member’s Web Site; or (5) the amount or type of fees, surcharges, applicable taxes, billing methods, or any change to the fees, applicable taxes, surcharges or billing methods, if any. All other provisions of this Agreement, which may reasonably be construed as surviving such termination, will survive the termination of this Agreement including a financial requirement of 30 days notice and any applicable team termination fees. Member cancellation notices must be provided electronically with a cancelation form located at: https://www.pro-spirit.com/cancel

Member further agrees that Pro Spirit, in its sole discretion, may terminate Member’s program participation, Member’s portal account or Member’s participation and/or use of services for any reason, including, without limitation, (i) if Member breaches this Agreement, (ii) if Pro Spirit is unable to verify or authenticate any information that Member provides to Pro Spirit, or (iii) if Pro Spirit believes that Member has violated or acted inconsistently with the spirit of this Agreement. It is Pro Spirits’s sole discretion, to discontinue athlete participation. If Pro Spirit terminates Member’s participation pursuant to (i), (ii) or (iii) above, Member will forfeit all credits, pre-paid fees, and any other amounts accruing to Member, if any and shall not be required to refund, redeem, or pay amounts to Member upon such termination including any costs associated with uniform and accessory orders.

Upon termination of Member’s Account for any reason, Member shall remain liable for any outstanding balances already incurred or any balances pending related to the programs financial terms and agreements, (ie. uniform fees, registration fees, affiliate competition fees and any program fees stated during the registration process) and Pro Spirit retains the right at its discretion to retain any pre-paid tangible items.

TERMINATION NOTICE: Class members may terminate their participation in the program at any time, however financial obligation is absolved after 30 days with notice of intent to cancel enrollment. Team members may terminate their participation in the program at any time however financial obligation is absolved after 30 days from notice of intent to cancel enrollment AND team program athletes will incur an additional $250 withdrawal fee between July 1st to Sept. 30th, $500 withdrawal fee between Oct. 1st and Dec. 31st and $750 on Jan. 1st or after of the corresponding year's season. These costs are incurred as an offset to costs associated with athlete fill in costs.

UNIFORM RENTAL POLICY:

As part of the Hype and Elevate competitive program, Pro Spirit provides uniform bodysuits under a rental agreement for each athlete for the season. As rental agreement, the uniform remains Pro Spirit property and will be returned at the end of the season. All personal package items (Uniform shorts, makeup, competition bow) are for your athlete to keep and were purchased separately.

UNIFORM CARE:

Please ensure that your uniform remains in good condition. Some common tips for maintenance and care are:

Pre-treat any makeup mark
Flip uniform inside out when washing
Wash separately in cold water
Hang to Air Dry
PLEASE NOTE: Do not dry clean uniforms. The dry cleaning process can damage the garment.

SEASON END RETURN:

For your convenience, Coaches/Team reps will be collecting the rented uniform bodysuit after your team’s last award session of the competition season in April. Please insure that your athlete has a change of clothes to change into. Athlete parents are responsible for the replacement of any unreturned uniforms at the full uniform price.