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Uniform Rental Policy

 

As part of the Hype and Elevate competitive program, Pro Spirit provides uniform bodysuits under a rental agreement for each athlete for the season. As rental agreement, the uniform remains Pro Spirit property and will be returned at the end of the season. All personal package items (Uniform shorts, makeup, competition bow) are for your athlete to keep and were purchased separately.

Uniform Care – Please ensure that your uniform remains in good condition. Some common tips for maintenance and care are:

 

  • Pre-treat any makeup mark

  • Flip uniform inside out when washing

  • Wash separately in cold water

  • Hang to Air Dry

  • PLEASE NOTE: Do not dry clean uniforms. The dry cleaning process can damage the garment.

 

Season End Return

 

For your convenience, Coaches/Team reps will be collecting the rented uniform bodysuit after your team’s last award session of the competition season in April. Please insure that your athlete has a change of clothes to change into. Athlete parents are responsible for the replacement of any unreturned uniforms at the full uniform price.

TERMINATION AND CANCELATION POLICY

Either Member or Pro Spirit may terminate or cancel Member’s participation at any time. Member understands and agrees that the cancellation of Member’s participation is Member’s sole right and remedy with respect to any dispute with Pro Spirit Inc. This includes, but is not limited to, any dispute related to, or arising out of: (1) any term of the participation Agreement or Pro Spirit’s enforcement or application of any such term; (2) any policy or practice of Pro Spirit including Pro Spirits’s Privacy Policy and Copyright Policy, or Pro Spirits’s enforcement or application of these policies; (3) the content available through the Service or any change in content provided through the Service; (4) Member’s ability to access or use the Service or Member’s Web Site; or (5) the amount or type of fees, surcharges, applicable taxes, billing methods, or any change to the fees, applicable taxes, surcharges or billing methods, if any. All other provisions of this Agreement, which may reasonably be construed as surviving such termination, will survive the termination of this Agreement.

 

Member further agrees that Pro Spirit, in its sole discretion, may terminate Member’s program participation, Member’s portal account or Member’s participation and/or use of services for any reason, including, without limitation, (i) if Member breaches this Agreement, (ii) if Pro Spirit is unable to verify or authenticate any information that Member provides to Pro Spirit, or (iii) if Pro Spirit believes that Member has violated or acted inconsistently with the spirit of this Agreement.  It is Pro Spirits’s sole discretion, to discontinue athlete participation. If Pro Spirit terminates Member’s participation pursuant to (i), (ii) or (iii) above, Member will forfeit all credits, pre-paid fees, and any other amounts accruing to Member, if any.  Pro Spirit , shall not be required to refund, redeem, or pay amounts to Member upon such termination.

 

Upon termination of Member’s Account for any reason, Member shall remain liable for any outstanding balances already incurred or any balances pending related to the programs financial terms and agreements, (ie. uniform fees, registration fees, affiliate competition fees and any program fees stated during the registration process).  Prepaid tuition or payments made for ordered items will not be refunded or prorated.

ALL PRO SPIRIT PROGRAMS (teams and classes) REQUIRE A 30 DAY DROP NOTICE.  EXCEPTIONS APPLY ONLY TO SPECIALITY CAMPS AND CLINICS.

SEXUAL ABUSE POLICY

PURPOSE

 

The safety and welfare of the athlete must be at the forefront of all programming considerations. Youth sports programs must have clear, written guidelines that prohibit adults who have contact with minors from engaging in conduct that is either inappropriate and/or illegal. 

PRO SPIRIT will comply with the federal requirements for Sports Organizations in order to take measures to prevent child abuse. 

 

The “Protecting Young Victims from Sexual Abuse and Safe Sport Authorization Act” was signed into law February 12, 2018 by President Trump. Additional details on this Act can be found by following either link: 

 

 

The Act makes it a criminal offense NOT to take the following measures – there is NO grace period, it is effective immediately:

  1. Mandatory Incident Reporting
 - The Act requires Organizations to provide a tool for “Mandatory Reporters” to immediately report suspicions of abuse. The list of “Mandatory Reporters” now includes any adult authorized to interact with a minor athlete at a sports organization, facility, event, or treatment. 

  2. Consistent Abuse Prevention Training
 - The Act requires Youth Sports Organizations to provide consistent training on prevention and reporting of child abuse to all adult members who are in regular contact with minors/amateur athletes. Effective prevention training allows adults to see and recognize problematic behaviors before a minor is abused. 

  3. Confidential Notifications
 - The Act requires Organizations to provide a “mechanism for communication” for all participants and volunteers where they can confidentially report incidents of abuse, or suspicion of abuse. 

  4. Audit Trail & Reporting
 - The Act requires Organizations to establish “oversight procedures” to create records for each incident, including the responses taken to follow acceptable procedures, and can be proven during “random audits” of the Organization. 

 

PRO SPIRIT will provide education and resources for parents.


Programs will share and make available resources for parents to educate themselves. At minimum, Cheer Athletics will educate parents on the availability of: 

 

The posting of the policy for all participants and their legal guardians, as well as ensuring that gyms are meeting the standards set forth in the posted policy. 

 

PRO SPIRIT will: 

 

  1. Post the policy for participants, their guardians, and coaches to see. (link HERE when completed) 

  2. Follow the policy as outlined in the above link, including hosting an annual sexual abuse orientation meeting with all coaches, parents and volunteers. Links for the items needed to conduct the annual orientation meeting are listed below: 


 

PRO SPIRIT will follow Mandated Reporter policies for the respective state. 

 

A “Mandated Reporter” is someone required by law to report if they suspect or know that child abuse is occurring. Each state has its own legal requirements and agencies for reporting. It is the responsibility of the Program Administrator and/or owner to: 

 

  1. Know the laws that are specific for their state. 

  2. Post the legal requirements and specific reporting procedures for their state for all coaches and adult staff to reference. 

  3. Conduct an annual staff meeting that includes training on the legal requirements and reporting procedures for their state. 


ANTI BULLYING POLICY

HOW PRO SPIRIT INC ADDRESSES BULLYING

Bullying of any kind is unacceptable at PRO SPIRIT INC. and will not be tolerated. Bullying is counterproductive to team spirit and can be devastating to a victim. The Program is committed to providing a safe, caring and friendly environment for all of our members. If bullying does occur, all athletes and parents should know that incidents will be dealt with promptly and effectively “on a case by case basis”.Anyone who knows that bullying is happening is expected to tell a coach, program owner or staff member of PRO SPIRIT INC.. 

 

Objectives of the Program’s Bullying Policy and Action Plan:

  1. To make it clear that the Program will not tolerate bullying in any form. 

  2. To define bullying and give all program owners, coaches, parents and athletes a good understanding of what bullying is. 

  3. To make it known to all parents, athletes and coaching staff that there is a policy and protocol should any bullying issues arise. 

  4. To make the process of how to report bullying clear and understandable. 

  5. To spread the word that PRO SPIRITtakes bullying seriously and that all athletes and parents can be assured that they will be supported when bullying is reported. 

 

WHAT IS BULLYING? 

 

PRO SPIRIT INC has a ZERO TOLERANCE policy related to bullying.  Generally, bullying is the use of aggression, whether intentional or not, which hurts another person. Bullying results in pain and distress.  Bullying is the severe and/or repeated use by one or more individuals of oral, written, electronic or other technological expression, image, sound, data or intelligence of any nature (regardless of the method of transmission), or a physical act or gesture, or any combination thereof, directed at any other member that to a reasonably objective person has the effect of: 

 

  1. Causing physical or emotional harm to the other member or damage to the other member’s property; 

  2. Placing the other member in reasonable fear of harm to himself/herself or of damage to his/her property; 

  3. Creating a hostile environment for the other member at any U.S. All Star Federation activity; 

  4. Infringing on the rights of the other member at any U.S. All Star Federation activity; or

  5. Materially and substantially disrupting the training process or the orderly operation of any PRO SPIRIT activity, which for the purposes of this section shall include, without limitation, practices, workouts and other events PRO SPIRIT attends, including but not limited to: team activities, team parties, competitions, etc. 

 

REPORTING PROCEDURE 

An athlete who feels that he or she has been bullied is asked to do one or more of the following things: 

  • Talk to your parents; 

  • Talk to a Team Coach, Director, or Gym Owner, or other designated individual; and/or 

  • Write a letter or email to the Team Coach, Program Owner, or other designated individual. 

 

There is no express time limit for initiating a complaint under this procedure, but every effort should be made to bring the complaint to the attention of the appropriate program leadership as soon as possible to make sure that memories are fresh and behavior can be accurately recalled and the bullying behavior can be stopped as soon as possible. 

 

HOW WE HANDLE BULLYING
 

If bullying is occurring during team-related activities, we ​STOP BULLYING ON THE SPOT ​using the following steps: 

 

  1. Intervene immediately. It is ok to get another adult to help. 

  2. Separate the kids involved.

  3. Make sure everyone is safe.

  4. Meet any immediate medical or mental health needs. 

  5. Stay calm. Reassure the kids involved, including bystanders. 

  6. Model respectful behavior when you intervene. 

  7. Notify the parents/guardians of the athlete(s) involved.

 

FINDING OUT WHAT HAPPENED

 

PRO SPIRIT WILL take action. If bullying is occurring at our program or is reported to be occurring at our program, we address the bullying by ​FINDING OUT WHAT HAPPENED ​and ​SUPPORTING THE KIDS INVOLVED ​using the following approach:

 

  1. First, get the facts. 

    • Keep all the involved children separate.  

    • Get the story from several sources, both adults and kids. 

    • Listen without blaming.  

    • Don’t call the act “bullying” while you are trying to understand what happened. 

    • It may be difficult to get the whole story, especially if multiple athletes are involved or the bullying involves ​social bullying ​or ​cyber-bullyin​g. Collect all available information. 

  2. Then, determine if it's bullying. ​There are ​many behaviors that look like bullying ​but require different approaches. It is important to determine whether the situation is bullying or something else. We will review the PRO SPIRIT definition of bullying to determine if the behavior is bullying or something else.  WE WILL INVESTIGATE:

    • What is the history between the kids involved?

    • Have there been past conflicts?

    • Is there a power imbalance? Remember that a power imbalance is not limited to physical strength. It is sometimes not easily recognized. If the targeted child feels like there is a power imbalance, there probably is.

    • Has this happened before?

    • Is the child worried it will happen again? 

    • Review the PRO SPIRIT definition of bullying.

  3. Support the Kids Involved:

    • Listen and focus on the child. Learn what’s been going on and show you want to help. Assure the child that bullying is not their fault.  

    • Work together to resolve the situation and protect the bullied child. The child, parents, and fellow team members and coaches may all have valuable input. It may help to ask the child what can be done to make him or her feel safe. Remember that changes to routine should be minimized. He or she is not at fault and should not be singled out. For example, consider rearranging formations for everyone. If bigger moves are necessary, such as switching practice groups, the child who is bullied should not be forced to change. 

    • Develop a game plan. Maintain open communication between the Program and parents. Discuss the steps that will be taken and how bullying will be addressed going forward. 

  4. Address bullying behavior:

    • Make sure the child knows what the problem behavior is. Young people who bully must learn their behavior is wrong and harms others.  

    • Show kids that bullying is taken seriously. Calmly tell the child that bullying will not be tolerated. Model respectful behavior when addressing the problem.

    • Work with the child to understand some of the reasons he or she bullied.  For example: sometimes children bully to fit in or just to make fun of someone that is a little different from them.  In other words, there may be some insecurity involved. Other times kids act out because something else-issues at home, abuse, stress-is going on in their lives.  They also may have been bullied.  These kids may be in need of additional support. 

  5. Involve the kid who was bullied in making amends or repairing the situation.  The goal is to help them see how their actions affect others.  For example, the child can:

    • Write a letter apologizing to the athlete who was bullied.

    • Do a good deed for the person who was bullied, for the Program, or for others in your community.

    • Clean up, repair, or pay for any property they damaged.

  6. Follow-up. After the bullying issue is resolved, continue finding ways to help the child who bullied to understand how what they do affects other people. For example, praise acts of kindness or talk about what it means to be a good teammate. 

  7. Support bystanders who witness bullying.  Every day, kids witness bullying. They want to help, but don’t know how. Fortunately, there are a few simple, safe ways that athletes can help stop bullying when they see it happening. 

    • Be a friend to the person being bullied. 

    • Tell a trusted adult – your parent, coach, Level Director, All-Star Director, or Program Owner. 

    • Help the kid being bullied get away from the situation. Create a distraction, focus the attention on something else, or offer a way for the target to get out of the situation. Example: “Let’s go, practice is about to start.” 

    • Set a good example by not bullying others. 

    • Don’t give the bully an audience. Bullies are encouraged by the attention they get from bystanders. If you do nothing else, just walk away.

PRO SPIRIT INC. TAKES BULLYING VERY SERIOUSLY AND ALL ACCUSATIONS WILL BE INVESTIGATED AND PROPER ACTION WILL BE TAKEN QUICKLY.

129 Aero Country Rd., McKinney, TX. 75071

972.346.9010 or text 469.406.6246